Personal Secretary (A9) (1 Post)

Duty Station : Headquarters, Lilongwe
Date Released : 2018-11-06Deadline : 2018-11-20

OFFICE OF THE OMBUDSMAN

The Office of the Ombudsman is a Public body established under the Malawi Constitution section 123 to investigate any and all cases where it is alleged that a person has suffered injustices and it does not appear that there is any remedy reasonably available by way of appeal from court or where there is no other practicable remedy.

The Ombudsman now invites applications from suitably qualified persons to fill the following vacant positions:

Responsible to : Principal Human Resource Management Officer

Salary Scale : MK2, 443,306.80-MK2, 828,852.40 Per annum

Duty Station : Headquarters, Lilongwe

Duties

  • Updating the Ombudsman’s diary
  • Making travel and other bookings for Officers
  • Arranging meetings for the office
  • Taking dictation and word processing
  • Typing and filing confidential documents
  • Responding to queries as directed by Officers
  • Maintaining appointments for designated officers
  • Recording proceedings during inquiries
  • Managing office files
  • Transcribing notes and produce reports after inquiries
  • Producing minutes of meetings

Job Specifications

Qualifications

  • Diploma in Secretarial Management obtained from a recognized institution and a credit in English from Malawi School Certificate of Education or equivalent with not less than 5 years working experience obtained from the Public Sector
  • Or
  • Certificate in Secretarial Management and a credit in English from Malawi School Certificate of Education or equivalent with not less than 8 years working experience in the Public Sector.

Method of application:

Interested candidates should submit applications attaching comprehensive Curriculum Vitae, photo copy of Certificates which will not be sent back and addresses of three traceable referees to reach the undersigned not later than 20th November, 2018. Those who applied to an earlier advertisement must resubmit their applications.

The Ombudsman

Office of the Ombudsman

St. Martin's House

P/ Bag 348

LILONGWE 3

Attn: PHRMO

PLEASE INDICATE ON TOP OF THE ENVELOPE THE POSITION BEING APPLIED FOR. ONLY SHOTLISTED APPLICANTS WILL BE ACKNOWLEDGED.

“THE OMBUDSMAN IS AN EQUAL OPPORTUNITY EMPLOYER

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